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How to Keep Your Office Copier Running Smoothly

Woman Pressing Button on Office Copier

For many, office equipment and office supplies in Anchorage, AK, represent the very lifeblood of a business. Office products such as equipment and supplies allow communication, collaboration, and productivity to be maximized. Without things like office and janitorial supplies, productivity is certainly impacted. However, few fixtures in the office landscape can have a more dramatic impact on productivity and teamwork than the humble office copier. For example, Sharp copiers can perform a full range of printing, collation, and communication functions, making the copier one of the most powerful tools your team relies upon to reach its goals.

Because of the importance of your office copier to the workflow of your business, it’s important that your machines are kept in the best possible condition. With routine maintenance and upkeep, an office copier can enjoy an extended service life. That will help you keep your company bottom line low without sacrificing the quality and quantity of your print products. If you’d like to maximize the performance of your office copier without breaking the bank, there are a few guidelines you can implement to help your copier excel in meeting your demand for printing. Keep reading to learn a few tips you can use to make sure your office copier continues to run smoothly.

Don’t Skimp on Supplies

As is the case with a living thing, your copier’s performance is driven by what you feed it. In the case of an office copier, that means it’s important to use the highest quality supplies that you can afford when procuring paper, toner, or ink. Cheap paper can increase the frequency of frustrating jams, which will take your machine offline. That can certainly impact your productivity. Even when you buy good paper, make sure that you store it properly. Excess humidity, for example, can change the quality of the paper and make it more likely to curl, wrinkle, and jam, thus impacting the quality of the print. Ink and toner are also important, as you should always attempt to use the manufacturer recommended products. Toners and inks come in differing weights and viscosities, and using the wrong product can cause clogs, erode print quality, and result in serious damage to key components. Make sure to use the right toner and ink for your specific machine, or you could see lower quality prints and more frequent maintenance issues for your copiers.

Keep It Clean

There’s no secret that an office copier performs better when it’s clean. One of the easiest tasks you can perform regarding your printer is to clean it regularly, as most cleaning tasks don’t require specialized equipment, knowledge, or access. Keep the exterior clean of dust, routinely wipe out paper trays, and use a specialized cloth to clean the copier glass to ensure the best performance from your office machine. Proper cleaning will protect the quality of your copies and scans, but it’ll also help prevent jams. Even small shreds of paper can work their way into the copier mechanism and lead to jams, so cleaning is an important step in maintaining a high level of performance for your copier.

Schedule Regular Maintenance Visits

While cleaning your copier is simple enough, there are some maintenance and upkeep tasks that must be left in the hands of a trained professional technician. Regular maintenance is one of the best ways to prevent unexpected breakdowns and unscheduled service calls that will take your copier offline for extended periods. Regular maintenance can also help you head off significant future repairs that could take your machine out of service for even longer and cost you a great deal in repairs.

If you want to protect your office copier in Anchorage, AK, make sure that you follow these tips to ensure proper performance. With a little preventive maintenance and care, your office copier can provide you with years of service. To learn more tips that can help your office copier run more smoothly contact Arctic Office Products at (907) 276-2322.

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