Finding the Best Copy Machine for Your Office


Printers Ease of Use

Every office needs a copy machine. How do you determine which copier machine in Fairbanks, AK, is right for your business?


Capacity


Today’s copier market includes:

  • Small capacity models designed for occasional use.

  • Mega machines are designed to produce thousands of copies regularly.

  • Everything in between.

When comparing copier capacities, look carefully at the paper tray, output tray, and toner volumes, as these will give you the best idea of what the machine is built to handle. Consistently exceeding your copier’s ideal capacity means you’re wasting time filling paper trays, constantly monitoring output trays, spending too much money on toner cartridges, and likely paying for frequent repairs and service. Choosing a copier built to handle the volume you require saves considerable money and hassle and helps your business run more efficiently.


Another issue to ponder when considering capacity is how many of your employees use the copier regularly. A small number of employees making large numbers of copies require a different solution than if you have many employees periodically making copies. In this case, one large-capacity copier with a long copy queue is likely not your best strategy; opt instead for multiple machines that eliminate bottlenecks at the copier.


Discussing your office copying needs with the Arctic Office experts will help you assess which machine or machines will best meet your needs.


Features


A basic copy machine makes copies, but today’s machines go way beyond the basics. The following is just a sampling of the many available options:

  • Collating

  • Stapling

  • Double-sided copying

  • Feed trays

  • Scanning

  • Scan to the cloud to email

  • Color copying

  • Voice controls

  • Wipe kits to delete confidential data

  • Remote copying

  • And so much more!

Before investing in a machine with all the bells and whistles, consider the essential options carefully to your business. The best machine for you is the one that will help you run your business more smoothly and efficiently. The Arctic Office experts will help you sort through the many available options to find the machine that offers what you need to take your business to the next level.

Scan to Cloud Options

Useability


Additional features make a copier more versatile, but they also make a copier more complicated to use. Every new feature you add requires some training. Before you jump into a new machine, ask yourself which features are worth the learning curve and what your staff can realistically handle. The good news is that many manufacturers offer helpful online tools for operating their products. The Arctic Office team is also available to help you and your employees take advantage of all the features of your new business copier.


Ready to Get a New Machine?


Now that you know what to look for, it’s time to shop for a new copy machine in Fairbanks, AK. Arctic Office is your best local resource for copiers, printers, and other essential office equipment. Our service, selection, and prices make us the preferred source for office equipment throughout the region. We provide custom solutions for businesses large and small. Call us today to find a new copy machine for your business!



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