How to Choose the Best Printer for Your Business?


Choosing The Best Office Printer

It’s time to invest in a new office printer. How do you know? Is it the daily paper jams causing universal frustration? Or the slow, slow print times that cause untold delays? Or maybe it’s the uncomfortable grinding sound that comes from somewhere deep inside your current machine. Whatever your reasons for buying a new Canon printer in Anchorage, AK, Arctic Office has the right machine for you. Our office experts know everything there is to know about printers, and we’ll help you select a machine that fits your budget and your printing needs.


Shopping for a new printer doesn’t need to feel overwhelming. Answering a few simple questions will point you in the right direction.


What Are Your Needs?


How much does your office print? This is perhaps the most obvious question, but that’s only the beginning. It would help if you dug more in-depth to help you zero in on the printer that will best meet your needs.

  • How many people in your office need access to the printer, and are you networking people to your printer or prefer wireless connections?

  • Does your printer need to handle other jobs like faxing, scanning, and copying, or do you already have machines in place to handle those tasks?

  • Do you primarily print black and white text, or are color graphs and images part of your everyday printing requirements?

  • What is your budget for purchasing a machine, and what is your budget for maintaining that machine going forward?

With answers to these questions in mind, it’s time to consider the types of printers that will meet your needs.


How much does your office print?


Printing capacity has two measures: pages per minute (ppm) and the duty cycle. Pages per minute is a measure of how many pages the printer can produce in one minute; the higher the ppm, the faster the printer. Laser printers are typically twice as fast as comparable inkjets, so if you regularly need high volumes of printing done at a respectable rate, you’re going to be happier with a laser printer.


The duty cycle gives you an indication of how many pages the printer is designed to produce each month. If you print a lot, you’ll want a printer designed to handle the load.


How many people in your office need access to the printer, and are you using networked or wireless connections?


Today’s printers offer wireless connectivity that makes connecting multiple people and multiple devices to a single printer as easy as pressing a button. That said, wireless printing, while attractive, is not always the best option. Networked printers print faster, handle bigger printing jobs more efficiently, and are more secure than wireless printers.


Does your printer need to handle other jobs like faxing, scanning, and copying?


Multifunction machines like the Canon copier printer models are built to handle just about anything you need to be done in your office, but maybe you need a printer. There’s no need to spend the extra money on machines with all the bells and whistles if all you need is an excellent printer.


Do you primarily print black and white text, or are color graphs and images part of your everyday printing requirements?


Laser printers print crisp, black, and white text fast. Lasers are hands down the best choice for offices with high volume text printing requirements. Lasers are also likely your best choice if you print high volumes of color graphs and pamphlets; the quality is not picture-perfect, but you can’t beat the speed and efficiency. If, however, your printing needs are more towards lower volumes of photo-quality images, you’re going to be happier with an inkjet printer. Inkjets produce professional photos with vibrant colors at good speeds for a reasonable price.


How much room do you have in your office?


Laser printers and multifunction machines take up more space than inkjets.


What is your budget for purchasing and maintaining a machine?


Laser printers are more expensive to purchase up front but have lower costs per page of printing. Yes, toner cartridges are pricey, but that cost is spread over large numbers of pages. Inkjets are the opposite; machines are cheap, but printer ink costs an arm and a leg, and their lower duty cycles keep the cost per page well above that of laser printers.


Trust Arctic Office


Ready for a printer upgrade? Arctic Office has the best solutions in the area. Call today for quotes on Canon printers or Canon copiers in Anchorage, AK!

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