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Office Copier Maintenance Tips to Keep them in Tip-Top Shape

Business Office Machines Fairbanks AK

Most businesses use their office printers more often than their coffeemakers. And while these copiers are built to last a long time, even when they’re used extensively, it’s important to maintain them. Even the best office printer copier in Fairbanks, AK, will stop functioning if you don’t perform any maintenance or care. Let’s discuss what it takes to keep your copy machine in top shape.

Everyday Care

As simple as it sounds, it’s a good idea to turn your copier off at the end of the day. It’s especially important to turn it off before everyone leaves for the weekend. This will save energy, but it will also prolong the life of the copier.

If you don’t use the copier every day, you may want to run a test print before you copy in bulk. Additionally, it’s important to wipe down the surfaces of the copier regularly to prevent debris from falling into the machine.

When There’s a Paper Jam

When the copier jams, and this can happen occasionally, take your time and retrieve all the paper from the machine. The copier won’t work any better after pressing buttons repeatedly. Instead, follow the prompts and open the trays to remove the paper that got stuck inside the copier. If necessary, open and close all paper trays and verify nothing is stuck. In some cases, you may have to delete the print jobs and resend them to get the copier to work again.

How to Fix Streaks

If your copies are streaky, it may be time to clean the glass. Spray some glass cleaner on a cloth and wipe down the surface. If this doesn’t work, you can also use the copier manual for additional cleaning tips. For example, you may be able to locate the slit glass and clean it. As a last resort, you can run a few blank pages through the copier or replace the cartridge.

Be Gentle

It can be frustrating when the printer jams because it usually happens when you’re in a hurry. Nevertheless, it’s important to be gentle when fixing a paper jam or cleaning your printer. It’s especially important to retrieve stuck papers fully and not leave any pieces behind. Otherwise, it might be necessary to call a technician to revive the copier.

Office Machine Fairbanks AK

Confusing Error Codes

Most modern office copiers will display all relevant information on the screen. Usually, it’s straightforward, and you know what to do: replace the ink, add more paper, or clear a paper jam. Sometimes, an error code can be confusing, or maybe you don’t know what to do with it. Don’t keep using the printer without addressing the specific error code, and refer to the manual for information on how to do that.

Hopefully, these tips will help you fix your current copier problems. If regular maintenance and the above troubleshooting tips don’t fix your copier’s problem, it may be time to buy a copier in Fairbanks, AK. Your particular machine may have reached the end of its useful life.

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