As a small business owner, you may be wondering if investing in a printer is worth the expense. After all, with everything moving to digital, why bother with physical documents? However, there are still plenty of reasons why your small business needs a reliable copy printer in Anchorage, AK.
Printing Documents for Meetings and Presentations
Whether you're meeting with clients or employees, having a printed document to reference can be helpful. It's much easier to pass around a printed document than to share it on a screen or have everyone huddle around a laptop. This is where having a printer comes in handy. You can print multiple copies of documents quickly and easily, without having to rely on a third-party print shop.
Not only is it easier for the presenter to pass out a printed copy of important materials, but holding something physical in their hands can also be beneficial for meeting attendees. Being able to hold a copy of a document, make notes on it, and highlight key points is a powerful thing. In fact, studies have shown that reading a physical copy of something helps people to retain the information better, so if you really want your clients or employees to internalize the information you’re presenting, giving them a printed copy of your presentation is a great way to help them do so.
Creating Professional-Looking Marketing Materials
Even in today's digital world, printed marketing materials are still effective. Business cards, brochures, and flyers can all help you promote your small business. By having a printer in-house, you can print these materials whenever you need them, without having to wait for an outside company to do it for you.
If marketing materials are something you print off quite often, the cost of owning a printer and printing these documents yourself can actually be significantly lower than the cost of constantly going to a print shop to get these items printed for you. Remember, an office printer will typically last you for several years; print costs from a professional print shop can quickly add up over that period of time.
Printing Invoices, Receipts, and Other Business Documents
Printing your own invoices, receipts, and other business documents can save you time and money. Rather than relying on pre-printed forms, you can print your own documents on demand. This is especially helpful for small businesses that may not have the volume to justify ordering custom-printed forms in bulk.
Now, you may be thinking, “I can just send a digital version of these documents to my clients, and save a digital copy of my receipts for myself.” While this might be true, it’s important to keep in mind that many clients still prefer to receive important business documents in print. Not every customer is going to be as committed to going paperless as you are, and it’s important to be able to provide clients with the type of documents they prefer, whether that be in digital or print format.
Scanning and Copying Documents
In addition to printing, many printers also offer scanning and copying capabilities. This can be helpful for small businesses that need to make copies of documents or scan documents to send digitally. Rather than having to make a separate trip to a copy center, you can do it all in-house with your own printer/copier.
As we stated above, not all clients are going to be paperless. So, even if you send them a digital copy of a contract, there’s a good chance that they’ll print out that document to sign it, then return to printed version to you. Once you have those printed copies in hand, what’s a paperless office without a printer supposed to do? Having a way to scan and digitize these files is essential to maintaining your paperless efforts.
Choosing the Right Printer for Your Small Business
When it comes to choosing a printer for your small business, there are a few factors to consider. First, think about the volume of printing you'll be doing. If you're only printing a few pages a week, a basic inkjet printer may be sufficient. However, if you're printing hundreds of pages a day, you'll want to invest in a high-volume laser printer.
You'll also want to consider the cost of ink or toner cartridges. Some printers are more expensive to maintain than others, so it's important to factor in the ongoing costs of ink or toner when making your decision. There are many other factors to bear in mind, such as security features, WiFi connectivity, and other add-ons that impact both the cost and the functionality of your office printer. We can help you determine which features matter most to you, so you can make the best decision for your business.
Contact Us to Order Your Office Printer
If you're ready to invest in a business printer, Arctic Office Products has you covered. We carry a variety of printers from top brands like HP, Canon, and Epson. Our knowledgeable staff can help you choose the right printer for your small business, based on your volume of printing, budget, and other needs.
In addition to printers, we also carry ink and toner cartridges, paper, and other office supplies. Plus, with our convenient online ordering system, it's easy to place an order for delivery or pick-up.
Don't wait any longer to invest in a printer for your small business. Call or stop by Arctic Office Products today to learn more about the different models of office printers we carry. Our team of experts is here to help you find the perfect printer to meet your needs, and we're always happy to answer any questions you may have. If we don’t have the printer you want in stock, we can help you to order an office printer in Anchorage, AK, that’s better suited to your needs.