There’s no denying that the upfront cost of replacing your office equipment can be pricey. But equipment like business printers in Anchorage, AK, are central to your company’s daily operations, and it’s important to factor in all the impacts that an equipment upgrade can have on your business. For example, if you’re replacing your business printers with a more efficient model, you could actually be saving the company money in the long run. The cost of printing continues to rise quickly, and this upfront investment can offer long-term savings. Keep reading to learn more.
Using Less Ink Is Key
One of the fastest-rising costs associated with printing is the cost of ink. While you may try to limit the number of pages people print on a regular basis, some printing is inevitable. And when you pull a page out of the printer that’s heavy with ink, you can practically feel the amount of money that went into printing it.
Rather than sacrificing the quality of your printed images—or becoming obsessed with how much your employees print every day—you can upgrade to a printer that uses ink more efficiently. Modern printers can create beautiful, color-rich images without soaking the paper with ink. They use the ink more efficiently, which means you have to buy fewer replacement cartridges. With the cost of cartridges rising quickly, that can add up for a business that uses its printer regularly.
Energy Efficiency Matters Too
Your printer doesn’t just gobble up ink; it could be gobbling up energy too. While this cost is a bit harder to break down (your electric bill won’t show you what pieces of equipment are pushing your meter up), you can be certain that it’s there. Even when your printer is not in use, odds are that you keep it plugged in, right? This is called an energy vampire, and it will continue to pull a small amount of power from your outlet all day and all night.
Old, outdated printers use a lot more power than newer models, both while in operation and when in standby mode. Upgrading to a newer, more efficient model will help to reduce your power bill each month. If you have multiple printers, the monthly savings can be significant.
Don’t Forget the Tax Savings
Any time you make an equipment purchase for your business, it’s important to consider the true cost of the equipment—that is, the cost after tax savings. Most pieces of office equipment qualify as a tax-deductible business expense. This means that upgrading your printer can actually cost a lot less than you think, since you’ll recoup a percentage of that cost when you file your return.
For example, let’s say that you’re eyeing a $2,000 office printer. Your business income is taxed at 30%, and the printer is completely tax-deductible. (Please bear in mind that this is just an example, and your equipment may not always be completely deductible. Speak to your CPA for more information on your unique situation.) In this situation, you would effectively “get back” 30% of the printer’s cost, or about $600, when you file. This makes the printer’s true cost only about $1,400.
This reduced cost, coupled with the energy and ink savings of a more efficient printer, can make it well worth the expense of purchasing a new printer for your office. If you’re considering buying a new business printer for a business in Anchorage, AK, we invite you to reach out to us at Arctic Office Products. We can help you find a printer with the functionality you need, so your company can begin to enjoy the benefits of a modern, efficient office printer.