Tips for Choosing Office Copiers
The need for a reliable office copier isn’t going away anytime soon. While storing and sharing files digitally continues to get more comfortable and faster, physical copies remain a valuable part of business. If you’re shopping for an office copy machine in Anchorage, AK, here are four tips to help you get the right copier for your business:
Consider your needs.
The first step in choosing a new copier is to consider your needs. Identifying the essential functions of your copier will help you buy a copier that matches your specific requirements. Ask yourself these questions:
What kind of copies do you need?
Do you need the ability to produce high-resolution images or large volumes of black and white documents?
How important is speed?
Will you ever need full-color copies?
Beyond these basic needs, it’s also a good idea to take a close look at the variety of high-tech options available on many of today’s copiers. Advanced copiers give you choices such as remote copying, voice controls, and “scan to cloud email,” which lets you scan a document from your copier, save it to the cloud, and instantly email it to any number of identified recipients. As you learn more about copiers, you’ll discover the many different ways these office machines can improve your workflow.
Set Your Budget.
Copiers are available at every price point; whatever your budget, there’s an office copier out there that you can afford. That said, it’s important to factor both the purchase price and operating expenses like paper, toner, and maintenance into your budget calculations. Please do your research on the copier you’re interested in to determine how quickly it goes through toner and how much replacement cartridges cost. Most copiers will provide an estimate of the cost per page to help you compare. Also, be sure to plan for repairs, especially if you expect to do high volumes of copying. Some copiers offer remote troubleshooting to deal with everyday problems, which can save considerable time and money. The Arctic Office team is here to answer all your budget questions about owning and operating an office copier.
The fanciest, most high-tech copy machine won’t do your business any good if no one can figure out how to use it. Office copying is a task that needs to be simple; your employees have more important things to do than struggle with the copier. Look for the following:
A stable operating system that requires minimal training
Online tutorials and documentation
Good tech support
Positive user reviews
Ask About Integration.
For a seamless transition, your new copier must be able to interface with your existing network and systems. It should also be easy to set up. The office machine experts at Arctic Office will work with you to select an office copying machine that will work with what you already have and get it up and running smoothly.
Don’t wait another day to upgrade your office copier. Arctic Office is your number one source for the latest copiers, including the most advanced Canon printer machines in Anchorage, AK. When it comes to selection, support, and quality, no one beats Arctic Office. Visit us in-store or online today to find the copier that will take your business to the next level.