What to Consider Before Buying Office Machines for Your Business
While your business’s success is not tied directly to the quality of your office equipment, it’s nevertheless true that the suitable office printing machines in Anchorage, AK, do have an impact on productivity and the bottom line. That said, office equipment is always an investment. Before you spend even one dollar on faxes, copiers, scanners, or printers, take a moment to consider the following:
The Value of Sharing
Sharing machines have advantages and disadvantages. On the plus side, sharing does the following:
Keeps costs down
Conserves space and energy
These benefits are significant, especially for small businesses.
On the other hand, sharing office equipment can have the following impact:
Decreased productivity as users wait for or travel to machines
Increased demand on existing machines
More frequent operating problems
Less visibility to and accountability for usage rates among departments
An elevated demand for higher complexity, higher cost machines that satisfy the diverse needs of multiple users
Higher demand on Wi-Fi or more complicated network connections
When deciding how to allocate office machines across your organization, it’s essential to consider how your users use the devices carefully. It may be that a single all-in-one machine will suffice for the whole team, but it might also work better to provide individual users with more straightforward machines that perform only the functions they need. The office experts at Arctic Office will help you answer the question: to share or not to share? We’ll work with you to assess your needs and find the right equipment.
The Value of Features
Today’s office equipment can come equipped with a mindboggling number of advanced features and capabilities. A modern, progressive, top-line multi-function printer/copier will scan, fax, copy, print, collate, staple, email, save to the cloud, and even encrypt for confidentiality purposes. And that’s just the beginning. But bigger and more complicated is not always better. The truth is that these machines can be complicated to operate, and sharing them, as discussed above, brings its challenges. They are also expensive and represent a significant investment.
Clarity about features is a big help when selecting office machines. What features are a must for your business? Examples include the following:
Do you require Wi-Fi connectivity because multiple users need to connect using a variety of handheld devices?
Do you need encrypting or other confidentiality tools to protect data?
Do you need to produce color documents?
Do you need speed for high-volume jobs?
These are just a few of the capabilities that distinguish one machine from another. Arctic Office is here to discuss these and other features to help you find a good fit.
The Bottom Line
At the end of the day, the most important consideration when purchasing office machines is your business’s needs. Brand name, fancy features, price, or even aesthetics won’t make any difference if the device—or machines—doesn’t do what you need to do efficiently and effectively. Arctic Office has built its reputation on helping our customers find the right office copier machines in Anchorage, AK. Beyond selecting the best equipment, we also provide exceptional customer support post-purchase. We listen to and anticipate your needs. Whether you’re in the market for a desktop multi-function printer or a high-volume, high-capacity copier, our team is here to help with product selection, installation, and service. Request a quote online today or come in to see us. You won’t find a better selection, better prices, or better service anywhere in the area—trust Arctic Office with all your office equipment needs.